Message from Mike: September 21, 2020 Board Brief

September 21, 2020

Board Brief

Dear Wonderful Lovejoy Community:

Our communication plan includes a monthly update regarding Board meetings. Following each meeting of the Board of Trustees, I will share a recap of the evening’s events.

For those interested in an outline of the Board Meeting, you may find the full agenda here.

Below you will find the September 21, 2020 Board Brief.

The Board meeting was called to order 6:00 PM. The Board retired into Executive Session at 6:04 PM. Executive Session is a time where limited items such as personnel matters may be discussed. No votes are taken in Executive Session.

Following Executive Session the Board returned to the open portion of the meeting which was called to order at 7:09 PM and was held in the Lovejoy Elementary School Gym.

The pledges were led via video by Puster Elementary School 4th graders, Zeina, Sami and Adam Alotaibi.

At roll call the following Board Members were present:

Chad Collins, President

Amy Smith, Vice-President

Anne Smith, Secretary

Al Litchenburg

Barrett Owens

Jeff Wood

Board Member Matt Gournay was absent.

Together with the Board, we are the Team of Eight:

Cabinet members attend all Board meetings. Cabinet is comprised of myself and:

Shay Adams, Chief Financial Officer

Stacey Dillon, Executive Assistant to the Superintendent

Sancy Fuller, Executive Director of Special Education and Student Services

Dennis Muizers, Assistant Superintendent of Curriculum and Instruction

Dr. Laurie Vondersaar, Executive Director of Communications

Dr. Dennis Womack, Assistant Superintendent of Operations

Each Board Meeting contains a dedicated time for public comments.

There were nine public comments:

Mahala Ahearn spoke in reference to the budget and bus services.

Shannon Moore spoke in reference to return to five days per week on-campus learning criteria.

Max Rattleff spoke in reference to school COVID-19 protocols.

Wendell Clark spoke in reference to baseball/no fall program.

Cynthia Brugge spoke in reference to bus services.

Russell Guzman spoke in reference to bus services.

Zeev Zanzure spoke in reference to bus services.

Chad Lindsey spoke in reference to bus services.

Angela Keller spoke in reference to bus services.

The Board of Trustees approved the following new hires:

Kristin Arnold, LES 1st Grade Teacher

Graeson Tobolka, HES Pre-K Teacher

Lovejoy Elementary School Principal Wendy Craft introduced Kristin Arnold.

Sancy Fuller, Executive Director of Special Education and Student Services introduced Graeson Tobolka.

I had the opportunity to recognize Kid’s 1st, Little Lovejoy Scholars Hart, and Operations as the Superintendent’s teams of the month. Director of After School Programs, and Little Leopards Hart, Taylor Denison, accepted the recognitions on behalf of her team. Senior Director of Operations, David Dillon, accepted the recognitions on behalf of his team. We are so thankful for all of these team members’ leadership and dedication to our Lovejoy community!

Chief Financial Officer Shay Adams recognized Tina Tomson, Director of Purchasing, on being named President of the DFW Chapter of TASBO.

Director of Advanced Academics Brie Smith presented a report on the Advanced Placement 2020 Results. You may find the full presentation here.

The Board of Trustees approved the Consent Agenda which included approval of:

*Minutes of the Regular Board Meeting Held August 24, 2020

*July Finance Report

*November Board Meeting as a Budget Workshop

*Student Health Advisory Committee

*Interlocal Agreement to Join the Texas Education Telecommunications Network

*Pre-approval of Asynchronous Learning Plan

*Update 115 Affecting the Following Local Policies:

BF(LOCAL): Board Policies

DIA(LOCAL): Employee Welfare – Freedom From Discrimination, Harassment, and Retaliation

DMD(LOCAL): Professional Development – Professional Meetings and Visitations

EI(LOCAL): Academic Achievement

FB(LOCAL): Equal Educational Opportunity

FD(LOCAL): Admissions

FEB(LOCAL): Attendance – Attendance Accounting

FFG(LOCAL: Student Welfare – Child Abuse and Neglect

FFH(LOCAL): Student Welfare – Freedom from Discrimination, Harassment, and Retaliation

FMF(LOCAL): Student Activities – Contests and Competition

FNG(LOCAL): Student Rights and Responsibilities – Student and Parent Complaints/Grievances

GF(LOCAL): Public Complaints

*Continuation of the Lovejoy Scholars Program

*Changes to FFH Regulations

*Notification of Resignations

Details regarding all Consent Agenda items may be found here.

Executive Director of Communications Dr. Laurie Vondersaar presented a review of District Communications.

Highlights included:

Internal Communication Efforts

*District Liaison for Campus Administrators Regarding Communication

*Staff Newsletter

*Staff Surveys / Nomination for Top 100 Workplaces

*Moment with Mike Weekly Communication for LISD Staff

*Development of Weekly Administrator Information Packet

*Standardized COVID Communication Templates

*Feedback Forms for Teachers and Staff to share Questions / Concerns

*FERPA Clarifications & Parent Permissions

*Social Media and Website Standards

*Staff Convocation Planning

*Event Coverage

*Student Recognition

*Rising Leopards

*Alumni

*Staff Recognition

Teacher and Employee of the Year

Heart of a Teacher

*Student and Superintendent Connection Council

External Communication Efforts

*Public Information Officer

*District Branding and Logo Usage

*Core Value Launch

*State of the District

*Facilitate Community Committees

Strategic Planning

Diversity Action Team

*Liaison / Point of Contact

Foundation for Lovejoy Schools

Media Relations / Press Release

Represent Lovejoy ISD on Allen Fairview Chamber of Commerce

PTO

Faith Leaders

*2020-2021 Planning Website

Fall Planning Guide

Community Survey

Consistent Signage and Messaging Throughout District

*Leaping into At Home Learning Website

*Graduation

Video / Audio Streaming

Stage Design

*Webinar Series

Virtual Saturday with the Superintendent

Dr. Goddard & Principals

Fine Arts & Athletics

*Videos and Message with Mike Publications

*Heritage Ranch Communication

Gold Card Program

*Cross-Platform Social Media Posts

*Social Media Communication / Reporting / Analytics

Communication Connections

“One Night Under the Stars” - Campout

*Website Maintenance & Enhancements

*Oversight and Creation of Additional Social Media Accounts

*Website Accessibility

*Community News and Point of Contact for School and Non-School Related Material Distribution.

You may find Dr. Vondersaar’s presentation here.

Director of Human Resources for Employee Recruitment and Development Dr. Kent Messer and Director of Human Resources Compliance Dr. Marcy Hambrick presented a review of Human Resources.

You may find the Human Resources presentation here.

Assistant Superintendent of Operations Dr. Dennis Womack presented a review of Operations.

Highlights included:

Athletics

*Summer strength and conditioning Camps

*Event planning and safety protocols for social distancing, event ticketing, athlete & patron safety

*Enhanced protocols for practices and games

*Disinfection of athletic equipment, locker rooms and patron seating

Custodial

*Cleaning supply distribution to classrooms and offices

*Updated cleaning procedures & emergency cleaning protocols

*Increased quantity and use of electrostatic sprayers

*Installation of hand sanitizer stations at building entrances and around the interior of the buildings

*Completed multiple rounds of deep cleaning/sanitizing the campuses

Maintenance & Grounds

*Preventative maintenance on all HVAC systems

*Scheduled maintenance on all hot water heaters, ice machines, lighting ballasts, etc.

*Increased ventilation in classrooms

*Shutdown of existing water fountains and installation of Water Bottle Filler stations

*Patch and paint hallway and classroom walls

*Pressure wash entrances, sidewalks, and canopies at multiple campuses

*Irrigation repairs on all campuses

PEIMS

*Online Enrollments and Withdrawals

*Residency Verifications

*Supporting campuses with flexible student scheduling options for On-Campus and *Virtual Learners

*Support for new attendance guidelines

*PowerSchool customizations to support Learning Environment selections

Technology

*Prepare devices for distribution for virtual learning along with the campus librarians *Preparing student accounts and network access from home

*Supporting the Instructional Technology and Curriculum & Instruction teams to setup learning applications for virtual and on campus learning

*Parent/Student Tech Help Desk phone calls in August: 1,145

Transportation

*Receiving all District shipments and packages and delivering to each campus (started in March 2020)

*Staff supporting campuses with on-campus preparation

Moving equipment

Installing shelving

Repainting classrooms

Student technology and supply pickups

Posting building & classroom signage

*Pickup and distribution of PPE items to campuses

*Small engine repair for grounds equipment

*Created all new bus routes to specific geographic areas based on updated eligibility guidelines

Safety & Security

*Campus Security Checks

*Certified Emergency Medical Technicians (EMT)

*Updated arrival and dismissal procedures

*Updated on campus traffic flow

*Assist nurse with isolation room for students showing symptoms

Student Nutrition

*Meal service during Virtual Learning

*Staff supporting campuses with on-campus preparations

Student technology and supply pickups

Posting building & classroom signage

Serving as classroom monitors

Disinfecting high touch areas

*Supporting families with My School Bucks online accounts

The Board of Trustees approved the Annual Board Calendar:

The monthly Superintendent’s Report contains August updates from:

Office of the Superintendent

Business Services

Communications

Curriculum and Instruction

Operations

Special Services

Announcements included:

The first football game will be held on Friday, September 25, 2020. Seating will be limited due to social distancing protocols. The game will be streaming for fans who choose to enjoy the game from home.

With there being no further business, the Board of Trustees adjourned at 9:40 PM.

All board documents may be found here.

Proud Lovejoy Leopard,

Michael Goddard, Ed.D.

Superintendent of Schools

Lovejoy Independent School District

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